Task Management Dependencies - The Ultimate Guide
Here is an blog that explains the types of task dependencies and how to manage them in task management to boost a team's productivity.
Project management software is a powerful tool that can help you manage your projects and tasks. These softwares have become an essential part of task management as they help avoid the loss of more than 12% of resources that were wasted before due to bad project management.
Task management dependencies are an important feature of a project management software. They allow the project manager to see which tasks are dependent on other tasks and how long it’s been since these tasks were completed.
The task relationships form a simple web of dependencies that can be used to identify potential bottlenecks in your projects.
Throughout this article, we will go through different ways by which you can create and manage task dependencies in project management.
What Are Dependencies in Task Management?
Dependencies are tasks that have to be completed before a task can move forward. These can be created by you, the manager, or they can be created by another person on your team that is completing a task. For example, if you want to send out an email campaign, but need the data from the customer survey results before you can send it out, then those would be dependencies.
Dependencies are useful because they help you manage your workflow. For example, if you have a deadline for an important project, you can see at a glance which tasks are dependent on that project and prioritize them accordingly.
Task management tool can help you solve dependencies in task management by providing tools that can:
- Make it easy to see exactly which tasks depend on others and when they will be completed.
- Allow you to rearrange the order of tasks with ease so that completion of one task doesn't cause another to get delayed.
- Provide an overview of how the project is progressing, so you can see if your team is on track or if any potential issues need to be addressed.
Types of Dependencies in Task Management
Task management can be a challenge for organizations of all sizes, but it's especially tricky for companies that are growing quickly.
It's not enough to simply know what your employees are doing; you also need to be able to determine whether or not they're on track to hit their goals.
This is where dependencies come in. Dependencies can help you identify who needs to do what, when, and how.
Here are four types of dependencies you might find in a task management tool:
A mandatory dependency is a task that must be completed before another task can be started. For instance, if you want to install a new Windows version on your computer, you need to uninstall the old Windows version first. If this isn't done, the new installation will fail. This is a good example of a mandatory dependency because one must complete one task before starting the next.
The following are examples of mandatory dependencies:
- The task cannot be started until the previous task has been completed. This is common when there is a sequential relationship between tasks, such as in assembly lines or software development processes where one person's work is dependent on another person's work.
- The task cannot be started until certain materials or resources are available. For example, you may need to wait until your supplier delivers the parts needed for your project's next stage of development before starting a particular task.
Discretionary dependencies are those that depend on the discretion of the project manager. For instance, if you were doing unlimited projects and it is your responsibility to complete it by a certain date, and you can do it earlier than that date, it's up to you whether or not to submit your work early. If you don't submit it until the deadline, then no one will know about your extra effort.
Discretionary dependencies are usually not tracked because they are based on the project manager's judgment. They also don't impact other tasks in any way.
For example, if you're working on a marketing campaign for an upcoming product launch, you might need to create an ad campaign that includes several different types of ads (text ads, banner ads, etc.). Each one has its own date range and deadline, but since they all serve the same purpose (sell more products), they're all considered discretionary dependencies.
A dependency that requires something outside the scope of the project or workstream is called an external dependency. For example, if your project requires approval from a customer, then obtaining this approval is an external dependency. You cannot plan ahead for these kinds of dependencies because they come from outside your team's control and influence.
An internal dependency comes from within your team or organization's scope of control and influence. For instance, if your project is dependent on another department completing their part first before yours begins, then this would be considered an internal dependency.
How to Manage Dependencies in Task Management?
In the real world, dependencies are everywhere. If you're building a house, you need to secure the land first before laying the foundation. You can't build anything without a concrete foundation. You can't have a healthy body without eating right and doing some exercise.
Here are some tips on how to manage dependencies in task management:
1. Linking Tasks And Projects
The first thing is to link tasks with projects. This can be done by dragging a task from one project to another or by selecting two or more tasks (or projects) and clicking the Link button on the toolbar. When you link two or more tasks together, they become linked by default. You can change this option for individual links by right-clicking on it and choosing Unlink from the context menu. Furthermore, you can use the exact same method to break a link between two or more tasks (or projects).
2. Managing Resources
The second thing is managing resources — people who work on your project — in task management software such as Teamweek. For example, if you assign a task to someone in Teamweek, he will get an email notification saying “[name] has assigned you [task name]” with a link to the task details page where he will see all information about this task: description, due date and so on.
3. Use a Tool Like a Project Management Software
Most modern project management software will allow you to create dependencies between tasks, which is one of the most common ways to manage them. This way, when you add a new task, it automatically knows which other tasks need to be completed before it can be started.
4. Break Larger Projects Into Smaller Pieces and Assign Deadlines for Each Piece
This makes it easier for everyone involved to see their part of the project and get a clear picture of how all things fit together. This also helps with setting realistic timelines — if you know certain tasks take longer than others, then make sure they get enough time in the schedule so that they don't cause delays later on down the line!
5. Set Due Dates for Intermediate Steps If your project has sub-tasks that need to be completed before others can begin, set due dates for each of these steps, so they appear on your timeline, and you'll always know when to expect them back from your team members.
Summing It Up
Project management is about more than just tasks and to-dos. It's about managing your team's time and resources to reach a common goal. Ready to streamline project planning process and enhance team productivity with Projectsly? Sign Up 14-days Free Trail
Projectsly is a project management tool that helps you manage all of your projects, tasks, resources, and documents in one place. It comes with functionalities that allow you to collaborate with your team members, share files and track progress on each task.
With Projectsly, you can manage your project dependencies effectively by assigning the right people to each task. You can also add due dates, milestones, and other details to each task so that everyone knows when to expect things to be completed.
What Makes the Best Project Management Software?
Plan, organize, track all your projects in one place
Get a visibility over individual tasks in the form of kanban boards
Track the project schedule using gantt chart and calendar view
Create advanced workflows with powerful automations
Track employee activities, and working hours using built-in time tracking software, Clockly
Monitor activities using screen recorder on Windows, Mac and Linux devices
Set S.M.A.R.T goals and achieve results
Share files and collaborate with team through discussion boards
Unbelievable pricing - the lowest you will ever find
Everything your business needs - 50 apps, 24/5 support and 99.95% uptime
Join the SaaS Revolution
All-in-One Suite of 50 apps
Unbelievable pricing - $14.99/user
24/5 Chat, Phone and Email Support
Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature