The best project manager needs the project planning tool. The right tools help the manager manage all the simplest to the most complex projects. Each step of the way, from planning, tasks assignment, deadline set, and so on, can be adequately covered by the right software.

However, with the robust variety of modern tools inundating the market, it is a challenge for project managers—especially new professionals—to identify essential, beneficial, and effective software.

List of 10 Best Project Planning Tools

In this article, we have drawn up a list of the ten best tools for your team, each software was well researched, and its pros and cons were weighed.

1. Projectsly

500apps design Projectsly as one of the productivity solutions for businesses. The project management software is part of the all-in-one suite by the 500apps team of engineers. They were motivated to create affordable software options for all business needs. Despite their affordability, each software has stood up to the challenge against more established names. It is no surprise Projectsly tops our list.

Projectsly - Project Planning tool

The software enables project managers to conveniently migrate all steps from project planning to execution to a digital space. It offers a centralized location to carry out all project operations. You can monitor project status, plan sprints, product roadmaps, create custom reports, and so on.

Projectsly uses powerful automation to minimize routine workloads to help you complete your projects at record speed. It enables you to visually connect tasks and deadlines, get real-time insights on the status of each task and visualize your job flows with the kanban board. In addition, the software allows you to communicate with your team in real-time while the project is on track.

Projectsly offers a free plan that allows you to add up to 10 team members free of charge regarding pricing. If your team is more robust, you can use the full feature for $14.99

Ready to streamline project planning process and enhance team productivity with Projectsly?

2. KissFlow

KissFlow is popularly regarded as an all-in-one management software. It is one of the best project planning tools due to the ease of enabling the development of a new process. It supports both structured and unstructured workflows. In addition, KissFlow is no-code. This allows individuals and project managers with little technical knowledge to create automated processes and handle project case flows.

Kissflow - Project Planning tool

KissFlow offers a free pricing plan where you can add unlimited users. The Basic plan costs $5/user/month, and the Advanced plan costs $12/user/month when billed annually for a minimum of 10 users.

3. Clarizen

Clarizen is a great project planning tool for mid-to-enterprise-sized businesses. It is cloud-based and an excellent choice for remote teams. It is famous for its robust reporting features and tracking resource use. However, it lacks a to-do list and does not possess a time-tracking feature.

Clarizen - Project planning tool

Clarizen possesses thousands of global customers, including Dell, Box, Shaw Industries, etc., scattered across 124 countries. Clarizen does not offer a free tier for users, and their pricing plans are not available. You need to contact them to get started.

4. Trello

Trello is one of the best Kanban project planning tools you will ever find. It enables you to customize each board you create to effectively manage your work and workflows. Its collaborative tools make it lightweight, simple, and straightforward to use by teams. Users can share comments files and collaborate from anywhere in a fun, flexible, and rewarding way.

Trello - Project planning tool

It is an excellent software for everyone, from sales to operations. If you have a small team, Trello is a great choice. It offers a free-to-use basic plan, and its paid plans start from $12.50 per month per person.

5. Asana

Arguably, Asana outperforms almost every other project management software. Its ease of use, simplicity and Kanban-style user interface rank highly amongst its peers. The software is fully embedded with features and is surprisingly easy to use. In addition, it offers more robust automation features, flexible for all industries, and comes at a modest price tag.

Asana - Project planning tool

Despite its many functionalities, including multiple project views, process management automation, team collaboration, agile and scrum support, etc., the software is limited to mobiles, cants assign a task to multiple users, and do not clutter emails.

Asana offers a Basic free tier, a Premium $10.99/user/dollar plan, a Business $24.99/user/dollar plan, and a custom Enterprise plan.

6. Zoho Projects

Zoho Project is a low-cost project planning tool with many helpful features. It is designed to help small and medium-sized businesses keep track of tasks, collaborate, track bugs, and run intuitive reports. In addition, its feature collection boasts an impressive suite of communication tools, real-time chat, and forum pages.

ZohoProjects - Project planning tool

Zoho project integrates with Gantt charts, which help expound the processes projects take to complete. However, some users claim the Gantt feature is difficult to use.

Zoho Projects has a free plan for three users. A Premium plan of $4/user/month if billed annually for up to 50 users. An Enterprise plan of $9/user/month if billed annually with no cap on user limit.

7. Paymo

Paymo is a flexible project planning tool, and it stands out in its time tracking, invoicing and billing areas—areas others typically don’t. It is low-cost and exceptionally suitable for mid-sized businesses. However, it can manage hundreds of projects and thousands of employees.

Paymo - Project planning tool

Paymo is easy to use, easy to learn and allows you to customize the permissions of each user. They offer two pricing tiers of service, Small Office and Business, which you can either pay for annually or monthly. Although they do not have a free plan, they have a free trial period of 14 days.

The Small Office costs $11.95 per person per month. The Business plan costs $18.95 per user per month.

8. Teamwork

The Teamwork project planning tool is both easy-to-use and flexible. It enables businesses to seamlessly manage high volumes of client projects from start to finish. Project managers can quickly build flexible and custom workflows from a central place. Each team member can also add comments and send messages.

Teamwork - Project planning tool

Teamwork is also suitable for individual users and great for small businesses. In addition, it is cloud-based and integrates with other software products.

Teamwork offers a free plan for five years, a $12.50/user/month Pro plan, a $22.50/user/month Premium plan, and a custom Enterprise plan.

9. Wrike

Wrike is not only an excellent and flexible project planning tool; it ranks as one of the best software out there. It is enterprise-grade and designed to help accelerate the business impact and lets teams focus on excellent work. Wrike’s goal is to define the next generation of work management worldwide.

wrike - Project planning tool

Wrike is secured by ISO/IEC 27001 certification, allowing for seamless collaboration and project visualization. It integrates with several applications, including Google Drive, Dropbox, Slack, Adobe Marketo Engage, etc.

Wrike is enterprise-based, and its pricing plan starts at $49

10. Monday

Monday enables project managers to build and scale their dream workflows on a platform quickly. The software is configurable to the most delicate details, allowing each organization to design the interface they prefer. Although the finetuning takes time, it is well worth it.

Monday - Project planning tool

The visual interface of Monday is easy-to-use and includes building blocks that enable teams to build or customize the work solution of their dreams seamlessly.

Monday offers a free trial plan, an $8.00 per user per month Basic plan, a $10.00 per user per month Standard plan, a $16.00 per user per month Pro plan, and a custom Enterprise plan.


Project management is a complex assemblage of tasks. However, the right project planning software can help managers and businesses make sense of the fine details and complete each with precision to get the project done on time.

The list above is not exhaustive. However, the tools mentioned have a trail of good reports to improve your productivity. Try Projectsly for free now.

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