Project management software has become more popular in recent times due to technological growth. Nonetheless, many project managers still do not employ software tools in their project management. While some feel like they would be fine coordinating teams without technological input, others feel like the importance of software management tools is exaggerated.

The landscape of tools available to communicate and collaborate across the remote workforce is quite large, expanding, and somewhat daunting - Michael Kaplan

Chances are that, if you are not using project management software for your business, you are doing a lot more work than necessary, but not making a lot of profit because you are wasting a lot of time on the little things. When you use the right tools, this is something you don’t really have to worry about. The tools can juggle all of those little tasks for you, leaving you and your team free to actually get real work done.

If for whatever reason, you’re in doubt about the importance of project management software, then this article would most likely convince you. We have compiled ten of the most important benefits of management tools.

Important Project Management Software Benefits

Benefits of project management software:

1. Budget Management

This is another bonus of a flexible and multipurpose software system, particularly for managers who have to keep an eye on the cost of a project and ensure it doesn’t spiral out of control. By having actual quantifiable evidence of which employee has done what, and for how many hours, those in control of the budget can see costs in real-time and identify where too much money is being spent.

This, in turn, can inform decisions moving forward, allowing managers to tweak where necessary or allocate hours differently. The importance of being fiscally responsible can often get overlooked when the focus is firmly on the project itself, and this is one of the more subtle benefits of using a reliable project management tool.

Budget Management - Project Management Software

Users can effectively manage every resource at hand. Over the course of any project, the tendency to go off the track gets quite high. A project management software can help managers prevent that as it allows them to keep track of everything in real-time and prevent the project cost from skyrocketing

2. Remote Meetings

Most project management software has met and chats features. This limits the number of physical meetings that have to take place during the duration of a project. A recent tweet by the renowned project manager, Michael Kaplan suggests that the tools available for the remote workforce are becoming more and more relevant. One of such tools is project management software.

The physical location or department does not bind modern projects. Workforces are now scattered and managing them can be quite problematic. With project management system, remote project management becomes easy as these programs help managers effectively lead their teams. Many top companies now offer flexible and remote working; collaborative software allows employees to do this effectively, without becoming detached from the team.

This is because project managers can be confident that tasks are still getting done without having to physically check, whereas users at home have every resource they need at their fingertips; all that is required is a reliable internet connection. In a workplace that is increasingly progressive and open to change, this way of working is likely to become more commonplace in the near future – with this software set to be at the heart of it.

3. Accountability and Transparency

accountability and transparency

When using a management tool for a project, the activities and progress are left bare for all the personnel that need to access them. This fosters transparency. Also, team members can be held accountable more often through the monitoring of their reports and actions. This encourages them to meet project deadlines.

4. File Sharing

Distribution of files can be carried out with so much ease when the use of a management tool is employed in a project. Task management tool have features that are enabled to share and download files. Safely accessing and sharing important documents is quite important. Professionals have been using shared drives but using the project management software is a more practical option. Project management tools offer cloud-based storage where users can make changes, leave feedback, and annotate easily. These programs also keep a change log to ensure project transparency within the team.

5. Risk Mitigation

Project risk management is the process of identifying, analyzing and then responding to any risk that arises over the life cycle of a project to help the project remain on track and meet its goal. Risk management isn’t reactive only; it should be part of the planning process to figure out the risk that might happen in the project and how to control that risk if it in fact occurs. But to gain even more control over your project risks you’ll want to use project management software.

Providing insight and qualitative solutions, good management software would help mitigate risk and its effects.

6. Increased Productivity

Another major advantage of project management software is that it optimizes your decision-making process and improves productivity at work. As all of the important details can be found in a single place, you can always make informed decisions within the shortest time. Ready to streamline project planning process and enhance team productivity with Projectsly?

Identifying potential bottlenecks and employing effective solutions are the makings of a great manager. With project management software, managers can enhance their risk mitigation strategies and take help from all the resources at hand to deploy effective countermeasures. This improves the overall efficiency of the team and also allows managers to allocate their available resources in an effective manner.

There are things that can make your life easier. And that’s definitely the case with project management. You'll be getting new features and tools that you didn’t even know you needed. All of them are guaranteed to improve your work and team discussion, not slow you down.

7. Project Planning/Scheduling

The utilization of tools like Gantt charts and other management tools have made Project Planning very much easier. This software offers a streamlined, systematic approach to Project Planning that enables you to achieve the goals of your project.

If enterprises have learned anything from years of managing projects, it’s that most of the time spent on Project Planning goes to waste. But it doesn’t have to be this way. Project management software has moved forward to get you accurate AI predictions of when projects can be completed, capturing constraints like cost, scope, and schedule.

communication with clients

The key benefit of advanced project management solutions is automation when it comes to Project Planning and Scheduling. Such platforms not only help project experts establish a solid foundation for their projects, providing tools to scope out the milestones, key deliverables, and roles before executing. They’ll keep plans up to date and help to track progress against your baseline.

8. Communication with Clients

The benefits of using management tools just keep getting better. This application software have features that give clients access to the project’s progress. Project Management software develops a funnel for communication concerning tasks and projects both internally for the team and externally for your clients and other stakeholders. Document sharing, whether inside the tool or in an integrated 3rd party system, for instance, enables people to find comprehensive information that enables transparency and communication.

In addition to internal communication, companies should also be able to talk to and collaborate with clients and suppliers from the same place. Using project planning software, they can offer their clients the ability to log in and view only project data relevant specifically to them. This way clients can provide direct feedback, make edits, and review project progress in the same place. With online cloud-based software, this saga doesn’t need to happen. Clients can access your assignment board and easily see your progress; they can then give feedback and make edits in the relevant areas – all they require is a password and a username. In the grand scheme of things, this results in much more efficient use of your and the client’s time.

9. Monitoring Timeline

Projects have deadlines, so do specific project tasks. With the help of management software, project managers would easily know whether a project is progressing at the right speed or whether momentum is needed in order to meet up.

10. Allocation of Resources

Although a tricky part of Project Management, resource allocation is made easy with technological aid. You’d know better and earlier where to channel your resources with the help of a project management tool.

Seasoned project managers know that to deliver projects successfully, they’ll need an effective resource management strategy to keep their teams in a tip-top shape without overbooking them with work or vice versa. The importance of resource planning should not be underestimated, as it encourages healthier standards of work. Project and resource management tools have the best features to spot resource bottlenecks and insights on when to bring more people onto the team, like the following heatmap that provides visibility into the workloads of the entire portfolio of resources.


The need for project management app in a world that runs on modern technology cannot be overemphasized. It is evident that the use of a management tool would definitely be beneficial to your product. Put together, all these benefits can overhaul business operations massively. Without the benefits of project management software, project-centric companies will always struggle to meet three constraints - budget, scope, and quality - simultaneously.

So, why hesitate? Visit today and join 30,000 users who are already managing top-notch projects using our software.

What Makes the Best Project Management Software?
Join the SaaS Revolution
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - $14.99/user

  • 24/5 Chat, Phone and Email Support


Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

Projectsly is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day FREE Trial