5 Tips for Choosing Task Management App for Your Business
This article gives you steps on choosing task management app for your team and talks about the key features an app should be having.
- Table of Content
- What is Task Management App?
- Why Should Project Teams Use Task Management App?
- Steps to Choose the Best Task Management App
- Key features that every Task Management App should have
- Projectsly - The Best Task Management App
- Summing it Up
The way teams function in the workplace is evolving at a rapid pace. What was formerly limited to notebooks, notepads, and reminders is now a time-consuming process of locating and utilizing the appropriate cloud-based task management app. So far, the adjustments have benefited the corporate world. This is because organizations, no matter how large or small, must simultaneously manage multiple projects, plans, tasks, and people. It turns out that project managers and teams are finding it increasingly difficult to keep track of what they're doing and what has to be done next. A specialized app or software solution that helps individuals plan better and stay organized throughout the day may be of some help to them.
What is Task Management App?
A task management app manages your tasks, assists with scheduling, and tracks dependencies, resources, and milestones. Furthermore, it helps you make decisions when priority adjustments are required. It is crucial to understand your goals to ensure you acquire a solution that can boost your productivity rather than create more work!
Why Should Project Teams Use Task Management App?
Businesses and organizations that do not employ task management software are likely to undertake more work and earn less profit due to time lost on simple activities. However, if you manage to execute these jobs efficiently, your team may be able to focus on more pressing issues and core operations.
Each team member is allocated to a specific task when working on large projects. A task management app mentions what part of the project each team member is working on, thus making it easier to collaborate.
- Planning And Scheduling
If you don't have a structure in place, it might be difficult for your team to stay on track. A task management app helps in this situation as you can use it to organize and manage tasks in various ways like the Gantt chart or Kanban method.
- Resource Management
In addition to managing your team, it is essential to manage resources and prevent wasting time. On a task management tool, you obtain a centralized source of information about your resources. A task management app can do it all, beginning with high-level time monitoring, present and projected resource usage, long-term allocation, talent pool, and ending with the exact profit a person is earning in the current project.
Projects have a variety of expenditures that must be tracked to ensure that everything stays under budget. With a task management app, you can better track all of those moving pieces and shift prices.
The app provides tools to help you simplify project planning and cost management by allowing you to define a baseline, track labor rates, and add additional expenses on a task-by-task basis. You may easily change and add things as they occur during the project using these features.
Tips to Choose the Best Task Management App
Choosing a good task management app requires one to consider the following factors.
1. Define Your Project Management Requirements
The first step in finding a project management solution is recognizing the present issues in your team's workflow. It's important to document these issues in a list to which you can return. Problems that may arise include:
- Departmental communication breakdown
- Inability to interpret client comments
- Email inbox overflow
- Uneven task distribution among team members
- Projects that are disorganized and have missed deadlines
- Many pointless meetings
You may also use this list to help you decide what features you want in a project management application. You can mark each feature as high, medium, or low importance to rapidly determine whether the prospective tool meets your business requirements.
2. Check Out Software Review Websites
Many software review websites have tested the most popular applications so that you can have an easier time selecting the one that's the best for your business. Based on evaluations reported by real people who have tested the application, you can create a shortlist of those that you and your team want to test for your company.
Furthermore, you should compare each tool's feature set and cost to your list of requirements. You can ask the following questions to do so:
- Does your team require Gantt chart?
- What about Kanban systems?
- Is it worth making the additional effort to get the right fit?
After you have your shortlist, you can reduce them down to roughly five finalists and allow team members to vote for their desired project management solution.
3. Try Each App Yourself
Without using the application, it is nearly impossible to decide which project management software would best meet your needs. It is essential to sign up for the free trial or contact the company if they don't have a full-featured free trial. If a firm refuses to give a trial of the whole product, it's probably a hint that you should look for a better alternative.
Seeing a demo is not the same as freely and unrestrictedly using the program for a few weeks. A demo refers to a thorough examination of the app. It is essential to check for features and an intuitive user interface. Suppose you're going to document all of your work in this software. In that case, you should be able to conduct routine activities without being confused or navigating through a slew of complicated choices.
It would also help to examine how simple it is to collaborate with other departments. For instance, if your business necessitates your company to frequently deal with clients, you can check if your task management software integrates with CRM software to help streamline customer service operations.
4. Solicit Input from Your Team
It is essential to collect feedback from everyone who participated in your task management application trial by sending out a survey to gather their feedback in writing or by meeting with the entire team at once to address issues. It would be best if you inquired about the following:
- Did the project management tool improve the efficiency of their workflow?
- How much time would it take to update it?
- How long did it take them to get used to the app?
- What did they enjoy best and worst about the tool?
- How probable is it that they may suggest the tool?
After trying out the software and discussing individual experiences, you and your team would be better positioned to judge which task management solution caters to all your business needs effectively.
5. Determine and Justify the Cost
Task management apps are available at various price ranges. Generally, the application vendors have a lot of plans at different rates, each with more features than the next. For example, a company may provide a free, basic, standard, and pro plan, with the basic plan allowing you to use the least amount of features and the pro allowing you to use all of them. Hence, it is important to determine what features you require and your budget before choosing a task management system.
Key Features That Every Task Management App Should Have
1. Task Tracking
When a large number of tasks are planned, especially in groups, keeping track of all the work completed might be difficult. To make this process easier, it is a good idea to use a program that can help you track the work progress until task completion. Generally, applications provide unlimited task tracking and real-time monitoring only in the basic or standard plan.
A good task management application should be able to connect with a simple to maintain and retrievable calendar that streamlines the entire workflow. This feature is generally available in the free and basic plan.
3. Visualization and Reporting
You may acquire a high-level overview of all your team's active, overdue, and over-budget tasks and a breakdown of those tasks using the task management reports. Generally, a good piece of software provides analytical reports and data only in a pro plan. Hence, you will have to pay anywhere from $25 to $80 per month, depending on your application. However, an exception to this is Projectsly, which provides comprehensive task reports only at $14.99 per month.
Projectsly: The Best Task Management App
Projectsly is task management software that is meant to help you manage your projects quickly and effortlessly. The app can help you handle several projects simultaneously, have team meetings, track task statuses, and produce real-time reports. It offers different views to manage tasks, including Gnatt Chat and Kanban task administration, using which you can efficiently manage activities and projects. In addition, you can get a better understanding of your team's priorities by displaying all teamwork on one screen and allowing for drag-and-drop capabilities.
Ready to streamline project planning process and enhance team productivity with Projectsly? Sign Up 14 Day Trial
Summing It Up
Task management solutions are intended to make the lives of your team members more productive and simple. So, it is essential to choose the finest task management app that corresponds with your objectives and gives your team members total control over projects.
Therefore, we recommend getting Projectsly, a project management application developed by 500apps that offers a straightforward and user-friendly project management solution to help you efficiently manage projects while staying on schedule and within budget.
What Makes the Best Project Management Software?
Plan, organize, track all your projects in one place
Get a visibility over individual tasks in the form of kanban boards
Track the project schedule using gantt chart and calendar view
Create advanced workflows with powerful automations
Track employee activities, and working hours using built-in time tracking software, Clockly
Monitor activities using screen recorder on Windows, Mac and Linux devices
Set S.M.A.R.T goals and achieve results
Share files and collaborate with team through discussion boards
Unbelievable pricing - the lowest you will ever find
Everything your business needs - 50 apps, 24/5 support and 99.95% uptime
Join the SaaS Revolution
All-in-One Suite of 50 apps
Unbelievable pricing - $14.99/user
24/5 Chat, Phone and Email Support
Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature