The best project management software used for "project planning, scheduling, resource allocation, and change management" is referred to as project management software. To put it another way, it's a tool that may assist you in gaining complete visibility into the many procedures and tasks that go into each client campaign or internal project you manage.

The best project management software can give insights related to:

  • Budgeting and invoicing
  • Allocation of resources
  • Campaign planning and scheduling
  • Task management
  • Document sharing

If you regularly oversee projects, this tool will be an invaluable addition to your group. In essence, it may boost productivity and teamwork, track individual development, spot difficulties before they happen, and resolve any possible communication problems. You may manage complex, cross-departmental projects as efficiently as possible by using the best project management tool.

How to choose the best project management software for your business?

Apart from the basic features offered by project management software, the best project management software has a mammoth of functionalities in its store, and let’s have a close look at them.

best project management software

1. Scheduling and Task Management Tools

With the best project management software, the workflow of your team can be managed in a variety of ways. You can see which activities and projects your team members have completed, are working on, and still need to accomplish by using visual tools like Gantt charts and timetables. Since scheduling and task organization are the foundation of your project management, they must be simple to use. They let you delegate responsibilities to your team and clarify what each member must accomplish to reach the team's objectives. This could also take the shape of a shared calendar.

2. Team Collaboration Tools

Because they provide a digital place where you and your team may share ideas and files and debate assignments, team collaboration solutions offered by the best project management software are especially useful if you have a sizable freelance or remote workforce. Discussion boards, file-sharing platforms, and/or messaging applications are examples of collaboration technologies.

3. Integrations

You can eliminate switching between many applications by streamlining your process through integrations with the best project management software. When everything is in one location, it keeps you connected, organized, and time-efficient. Choose the apps that best suit your company's needs and are not currently part of your project management system rather than implementing every integration that is offered.

4. Real-time Reporting

You and your team must keep up with assignments. Real-time reporting allows you to stay up to date on project status, missed deadlines, and other changes so you can take action before they become major concerns. You can even use various templates, including financial key performance indicator (KPI) reports, or personalize the reports using the best project management software.

5. Invoicing Features

When invoicing functions are already built into your program, planning the project can sometimes include budgeting, which is much simpler. Utilize these tools to determine additional expenses and billable hours, as well as to communicate prices with customers. You get access to your team's funds and budget data thanks to invoicing features as well as using the best project management software.

6. Time Tracking

When you are working under a deadline, wasting time is not an option. Planning is made easier when you are aware of how much time your team spent on various tasks with the best project management software. A crucial component that can assist you in determining which team members require more time management coaching is time tracking. These resources typically take the shape of milestone features, which draw attention to particular stages of a project's development and aid in the precise calculation of billable hours.

7. Data Analytics System

You can study the productivity and work style of your team using the tools provided by a data analytics system to see where the necessary adjustments should be made. The best project management software demonstrates the growth and weaknesses of your team members so that you may learn from them and make adjustments.

Other salient features to look for in the best project management software include:-

  • Multi-user logins
  • File sharing and file repository
  • Project categorization
  • Cross-project visibility
  • Live work streams and discussion forums
  • Project ownership and ability to delegate tasks
  • Automatic Email notifications
  • Ability to set deadlines and targets
  • Hierarchical project tasks
  • Charts
  • Calendar and timelines
  • Contact list
  • Analytics for effective reporting

List of Best Project Management Software Platforms for Your Business

1. Projectsly

Projectsly by 500apps is one of its kind, cloud-based, best project management software. The application allows you to view all tasks in List, Kanban, Calendar, and Gantt views to get a full perspective of the task at hand. Furthermore, you can organize all of your key information in one spot, including notes, activity timelines, email integration, and task hours. You can also use the time tracking integration with the in-built tool, Clocky, and the team collaboration software,

best project management software

Key features include:

  • Creating automated processes using a simple visual designer and removing any repetitive tasks.
  • Monitoring work progress and providing real-time information.
  • Manage all tasks in one place by combining calendar applications with Projectsly's iCalendar sync.

Our loyal customers ouch for Projectsly in various ways and we’ve gathered a few below

We designed Projectsly to solve our problems. Now, it’s helping thousands of businesses and it’s one we’re most proud of.

  • Business Processes Projectsly contains solutions that improve business processes and workflows in any industry because we realized organizations needed to map out their operations.

  • Teams and Projects Projectsly provides real-time data collecting and high-performing analytics, enabling you to measure KPIs that are crucial to your team's success. We realized PMs needed to keep an eye on teams and projects, which is why it was developed.

  • Resource allocation Especially with manual project management approaches, resource allocation is a crucial phase that is sometimes missed. Projectsly includes an intuitive dashboard that combines all of these capabilities because PMs need to have access to information about employee strengths and shortcomings as well as KPIs connected to the projects.

  • Reports In-depth reports are generated by Projectsly on a variety of topics, including performance and other KPIs, spending, and budgeting, time tracking, and payroll. Projectsly keeps an eye on these elements using automated features.

Pricing: Avail a suite of 39 Applications at just $14.99/month.

Ready to streamline project planning process and enhance team productivity with Projectsly?

2. MeisterTask

The straightforward yet effective Kanban structure used by MeisterTask makes it the best project management software. This clever, user-friendly online task management system is a popular pick for teams that value clear visual design and a positive user experience because of its broad range of collaborative possibilities.


  • Pro ($8.25/per user/per month)
  • Business ($20.75/per user/per month)
  • Enterprise (upon request) packages

3. Basecamp

best project management software

Many project management teams utilize Basecamp, a well-liked project management tool. This best project management software provides a variety of tools for working together, like a specialized discussion space where users can post remarks. A daily email summary of the projects on which your team is working (with status updates) is also delivered to you. Users can also participate in discussions by email.


  • Business plan at $99/month

4. Nifty

By incorporating all of the crucial components of project management into a single piece of the best project management software, Nifty is a cutting-edge project management tool that shortens project development cycles and boosts team efficiency. The outcome is milestone-driven development that keeps teams motivated and ensures that organizational goals are completed on time.


  • Nifty’s pricing ranges from
  • $39 for 10 team members,
  • $79 a month for 25 team members and
  • $124 a month for 50 team members

5. Teamwork Projects

For the project management power user, Teamwork Projects is the best project management tool. You can find all the resources you need to follow a project's progress in Teamwork Projects. The program is highly adaptable and comes with several user-friendly features, including task management, messaging for milestones, file storage, time tracking tools, and more.

Pricing: - Pricing ranges from $69/month (Small office) to $269/month (Business).

6. Zoho Projects

best project management software

An extensive and best project management software with a simple and clear interface is Zoho Projects. Project planning software, which divides projects into manageable sections, Gantt charts, which show the progress of tasks, reporting tools, collaboration software, which facilitates communication between consultants, vendors, staff members, and clients, and document management, are all covered by this program.


  • Free plan for 1 project and 10 MB storage
  • Express plan at €25/month
  • Premium plan at €50/month and
  • Enterprise plan at €80/month

7. Trello

Since it is an online kanban tool, Trello differs from these other project management programs. This indicates that it presents a comprehensive view of the entire project. Trello allows users to create cards and move them around the virtual "board." These cards can show information that any user of the chosen tool can access, such as chats or to-do lists that can be written on a board.


  • Free package
  • Business package at $9.99/month
  • Enterprise package at $20.83/month.


Popular project management tool JIRA mostly serves agile software and development teams. These teams can use agile reporting, kanban boards, and customizable scrum boards within the program (in real-time). Additionally, users can view any open issues, view bugs, and track time spent on individual tasks. JIRA includes a substantial collection of APIs that let users integrate it with numerous third-party programs.


  • Pricing ranges from $10/month to $1500/month depending on the number of users.

9. Asana

The Asana project management tool delivers tasks, projects, discussions, and dashboards to help keep work organized. The option to add custom fields and track only the data that matters to you, according to many pleased customers, is the tool's most appealing feature. The program also includes Team Pages, where discussions and ideas are posted for everyone to see, as well as a "Smart Box," where team members only receive crucial project updates rather than constant back-and-forth messaging.


  • Free plan
  • Premium at $9.99/month
  • Enterprise plan upon request


Start by establishing your workflow on You can visualize and highlight components like time management, text, or locations. With this application, you can collaborate with your entire team while also saving time by just recording crucial discussions and documents.


  • Starts from Basic €17 to Pro €39
  • Enterprise package upon request

Final Words

As a small business just venturing into the SaaS industry, might be overwhelming especially with the costs involved at every step. 500apps aims to address this major uncertainty by offering a suite of 39 applications at just $14.99/month. You don’t have to look for any other application or platform, use 500apps, and you have it all to get into Fortune 500 companies. Owners of small and medium-sized businesses should have affordable access to the same tools and capabilities that are available to larger corporations. We only wanted a fix for our issues as we set out on this trip. We quickly recognized that we weren't the only ones having these kinds of problems, which is how Projectsly, a project management app came to be. Like thousands of other businesses, we also required it.

What Makes the Best Project Management Software?
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