7 Reasons Why Remote Teams Need Agile Project Management Tools
Project leaders are may struggle to manage their distributed teams remotely. Here are just a few ways that agile team management helps remote teams.
Agile project management is a more practical approach to project management. As opposed to the waterfall, agile project management seeks to review the feasibility of an ongoing project at regular intervals known as sprints. This iterative practise aims at making sure that the project is applicable in real life and that it correlates with the client’s needs. According to the Association for Project Management (APM), agile philosophy concentrates on empowered people and their interactions and early and constant delivery of value into an enterprise.
"In an agile project the team takes care of the tasks and the project leader takes care of the team.” - Jim Highsmith
Agile project management tools focus on delivering maximum value against business priorities in the time and budget allowed, especially when the drive to deliver is greater than the risk. In many project management firms, project managers and clients prefer to use agile methodology as it is known for its effectiveness. Going further, this iterative system is also known to be preferred when the project management team is remote.
CollabNet VersionOne's State of Agile Report found that, "About 97% of software companies are practising Agile software development methods."
In this article, we have gathered seven of the most prolific reasons why agile is better suited for remote project management tools. Fasten your seatbelts as we go further on the ride.
What are the Core Values of Agile Project Management Tools?
The core of the Agile methodology was developed by 17 people in 2001 in written form. Their Agile Manifesto of Software Development put forth a groundbreaking mindset on delivering value and collaborating with customers. Agile software development emphasizes four core values.
- Individual and team interactions over processes and tools
- Working software over comprehensive documentation
- Customer collaboration over contract negotiation
- Responding to change over following a plan
Why Agile Project Management Tools are Suitable for Remote Teams?
1. Effective Planning
Like every other aspect of agile methodology, project planning is iterative. This means that sprints are planned after one another. Tasks are outlined for the next sprint after the previous one. Agile helps in project planning by using the number of tasks in previous sprints to estimate the workload that a team can carry in future sprints. Subsequently, the total time it will take for a project to be completed can be estimated. “A team can perform X number of tasks over a sprint of Y days.” With this information, the project manager can easily estimate the duration of the project.
Also, agile fosters effective planning by enabling the proper scheduling of tasks. By analyzing how team members performed tasks in previous sprints, project managers can assign tasks that suit their strengths and abilities. Generally, the large work of project management is broken down into sprints makes for easier planning for remote and physically distant teams.
2. Teamwork and Collaboration
Agile methodology works like a relay race. Every runner does a short 100 or 200-metre sprint and passes the baton to the next runner. The fastest and most coordinated team ends up winning the race.
Project team members in agile have been known to develop better collaboration. This, firstly, is due to the regular team discussion that creates camaraderie between them. Remote work systems could create an atmosphere of estrangement. This is because it is more difficult for people who do not know each other (and might never have seen each other) to work together. But, with agile, team members have to relay information about both progress and obstacles. In the long run, they become familiar and have a shared sense of identity that affects the project positively.
Agile requires specific tasks to be shared between team members. Of course, waterfall project management tools also require this. However, in agile, tasks are shared sprint after sprint. In many cases, the performance of one task depends on the performance of another. Therefore, teamwork between members is important for the production of a great project.
3. Regular Meetings and Reports
Due to the nature of agile methodology, meetings and advanced reports are held regularly in order to review progress and decipher the way forward. These meetings are known as scrum meetings. The intervals in which scrum meetings are held depending on the project the team is working on. Daily scrum meetings are used more by remote teams as they help to keep a better track of progress.
Scrum meetings are held not only to track progress but to measure important data and metrics. At scrum meetings, budget, deadlines, and timelines can be communicated in order to carry everyone along. Specific data displaying the activities of the different project management professionals and how they contribute to the entire process is usually shared and analyzed at scrum meetings.
Another purpose of regular meetings is communication with the product or business owner. In most cases, the only way the clients get information is through updates; they are not usually part of the team. By attending scrum meetings, the product owner is kept abreast of recent developments in the project. More so, this applies more to remote situations where the product owner cannot interact physically with the team.
Going further, accountability and transparency are great benefits of scrum meetings. Team members relay how they have used the resources allocated, and the results of their use. This is even more important in remote settings because there is hardly any other way to keep tabs on resources.
The problem of not meeting deadlines is huge in the remote work sector. The main reason for this is that workers are not usually being reminded of their work and its importance by their immediate environment. Therefore, they tend to relax and work more slowly. When remote team members have to report regularly, they would be less inclined to be lackadaisical. Video conferencing facilities such as Skype and Zoom could prove very useful in situations like this.
Project management tool is built around flexibility. Usually, what is envisioned at the beginning of a project is not what is found when the project is completed. This is because in agile, changes are made very regularly. As sprints and scrum meetings come and go, problems are detected and solutions are proffered.
Today’s market is extremely fast-paced. Agile flexibility enables a producer to make changes to his developing product if the market evolves. If void of characteristics that are needed in the market, a product in any aspect of the economy would not attract demand. This is most popular in the tech industry where changes are being noticed on a very regular basis. Software engineers in the process of creating an application understand their software might need change while still in the works. So, they opt for agile project management tools.
Mistakes are inevitable, especially among remote project management team members. Agile methodology provides a mechanism for the correction of mistakes. For instance, a project manager mistakenly passes wrong information to the rest of the team due to poor communication. Scrum meetings would prevent this mistake from going unnoticed until the end of the project. Also, when the error is finally detected, a framework is provided for rectification.
Changes can be made at any given time in agile. This is because of the regular reviews and project checks. Remote team members do not have to wait until the end of the project to see if changes will be effected.
5. Risk Management
Agile methodology possesses a great device for risk management, especially for remote teams. This device works using four important steps; Risk Identification, Risk Assessment, Risk Responses, and Risk Review.
Risk identification happens when the risk is found out. One way through which agile instigates this is the enforcement of regular project checks and meetings. Project risks can be identified by any team member. Nevertheless, they are usually found out by the project manager. In many scenarios, the client/business owner also discovers risk. In addition, scrum meetings require project team members to look inwards and ask themselves questions that would enable risk identification.
Risk Assessment is measured by checking the probability of risk materialization and the damage it is likely to cause. Most risk managers use calculations and risk management software to access risk. Risk Response is basically the solution to risk. It involves the use of different methods to tackle the effects of a risk on an ongoing project.
The final step, Risk Review involves the application of Risk assessment and Risk Response recurrently. It is employed in order to prevent the reappearance of risk. Early detection of risks helps in risk management and prevention of loss. Agile project management system do well to make sure that risk identification happens early in order to initiate the other steps in the risk management process. Even without access to many physical factors in project development, remote team members are enabled to envisage risks. This is made possible by the agile methodology frameworks.
Milestones are used to track progress; it is the amount of time it takes to complete a portion if work. In agile project management, we could simply refer to milestones as sprints or iterations. Measuring progress using milestones encompasses a great deal of what agile methodology is about. The information found from regular sprints enables the team to move forward and plan for future sprints.
Discipline is an important feature in project management. In a team where the activities of one member could very well influence the outcome of the whole team, discipline is very much needed, more so, among remote team members. The planning of sprint timelines and deadlines subtly enforces discipline in project management teams. Having the mindset that there is a milestone to be accomplished, team members tend to lag less. With agile methodology, achieving milestones is easier for remote teams. No matter how far apart team members are, they cooperate with each other and meet targets at the appointed time.
Specialization is a very important part of project management. Over the course of a sprint, there are several tasks to be carried out. Achieving set goals depends heavily on assigning team members tasks that suit their expertise and skill set. At the core of the agile methodology is the production of quality resulting from a thriving collaboration between team members. This is made possible by specialization. When members of a teamwork on tasks that match their idiosyncrasies, the quality output is almost always found.
Also, the specialization encouraged by agile methodology brings about speed. Achieving milestones would most definitely be faster when team members are allowed to work on specific projects. Going hand in hand with a specialization is the division of labour. Tasks in agile methodology are also divided evenly. The bulk of achieving a milestone should not fall upon the project manager alone. Risk managers, project owners should contribute as much to the process.
Specialization is even more expedient and applicable to remote teams. It is important to allocate special tasks when managing remote teams as there is less motivation to achieve milestones. Ready to streamline project planning process and enhance team productivity with Projectsly? Sign Up 14 Day Trial
Agile project management tools are important for a number of reasons. Although we have explored only seven, there are many other advantages. Also, there are other situations that agile methodology is useful for, not just remote project management teams.
Did you know? 93% of communications service providers use Agile project management methodologies.
Away from project management in general, agile is also used in software development. In fact, the concept originated from software development. The agile manifesto was created by professionals in the tech field. In a recent tweet, International Scrum Assembly announced that 99% of communication service providers use Agile. In a nutshell, agile technique can be used in other fields.
Looking for a very specific project management software that allows me to take different projects and assign due dates to tasks—but I have a single dashboard / feed where all of those due dates are listed for the different tasks on the various projects. Suggestions?
The benefits of agile project management to remote teams have become so widely accepted that they are undisputed. At 500apps, we help in providing project management software that would help to completely navigate the benefits of agile methodology. This twitter user has a lot to say about the efficiency of our software. Like him, many other users have positive reviews. To learn more, visit our website today.
What Makes the Best Project Management Software?
Plan, organize, track all your projects in one place
Get a visibility over individual tasks in the form of kanban boards
Track the project schedule using gantt chart and calendar view
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Track employee activities, and working hours using built-in time tracking software, Clockly
Monitor activities using screen recorder on Windows, Mac and Linux devices
Set S.M.A.R.T goals and achieve results
Share files and collaborate with team through discussion boards
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