In any program or ongoing process, designing the project is the backbone element. Every project that moves from the development process is unique, with many different scenarios applying to it. However, they all have something in common, the best project design.

Project design is so important that there is no structure for the project development process to stand on and make the project a success in the future. It is such a crucial stage in a project's lifecycle that it identifies key elements and sets the overall tone of the project. To have a successful project, you need to understand the steps involved in project design and how to document them.

"A good plan can help with risk analysis, but it will never guarantee the smooth running of the project." – Bentley and Borman

The best Project design provides a strategic organization of ideas, materials, and processes to achieve a goal. Project managers use a good design to avoid pitfalls and give parameters to maintain crucial aspects of the project, like the schedule and the budget. Lots of project managers rush into the initialization of the project. Still, an experienced project manager will tell you that the more you invest in your project's front end, the better your results will get at the backend. Keep track of all your iterations, sprints, backlogs, and progress for easy project management by teams with agile project management.

In this article, you will learn about project design and how to build the best Project design.

All You Need to Know to Build the Best Project Design

What is Project Design?

In online project management, project design is the earliest step where the project and how it will run is planned. During the Project design, an outline of the project is created that includes; the organization responsible for completing it, the description of the project, goals and objectives of a project, when the project will be completed, major deliverables, success criteria, budget estimates and many more.

It outlines the different factors related to the project that will be tracked and managed by the manager or development team. It aims to generate sustainable ideas for project development and create an action plan to realize those ideas successfully.

Project design

The project manager gives a detailed analysis of how the project will be managed. A Project design can come in various formats, such as sketches through a Project design paper, flowcharts, HTML screen designs, prototypes and more. The most common representation of Project design is presented in the form of a Gantt chart.

While designing your Project design, it is important to involve your team and other key stakeholders. As this will ensure important details are not omitted, and your project is achievable and realistic. Your project design should be carefully documented as the Project design documents will manage all further stages of the project.

How to Build Best Project Design?

Regardless of your industry, there are some steps you follow during the Project design phase. These steps will help you create the best Project design document and allow all parties to work more effectively.

1. Prepare Project Vision

The most important text in your project design document is your project vision, as it defines the different entities that have to be worked on in the future. To create a project vision, you must envision the perfect environment where existing problems and needs are resolved. The information on it must be so explanatory and captivating enough for the stakeholders to understand the project's seriousness.

The vision document contains the problem you are trying to solve by the project or by using the products under production. It also provides important information about the project's potential to solve the highlighted problem. Create advanced rules using the visual builder to have full control banner with project management software.

“No matter how good the team or how efficient the methodology, if we’re not solving the right problem, the project fails.” — Woody Williams

The project vision is presented to the stakeholder connected to the project to make them understand the need of developing the project in the first place. Although the document is not comprehensive, its importance is amplified when the project goes under development, and the team follows the designated path.

In most cases, the project vision is quite short and never includes too many explanations and descriptions. Some give a future state of an operating environment in 1-2 sentences.

2. Understand Project Goals and Objectives

The project goals highlight the problem the project is trying to solve, while the objectives show how the project will solve the problem. To have a successful project, your project design must ensure the right understanding of the stated vision and identify the problems that prevent the achievement of the vision.

To define your project goal or outcome, you need to meet with your team and key stakeholders. You have to consider the needs and expectations of all stakeholders and beneficiaries when determining the project goals. Make sure your team makes inputs on the accuracy and feasibility of the goals you have defined. It is better to figure out as much of this as possible early to ease your Project Management later.

""Outlining projects and building that structure first is key; you can get caught up in the minutiae of large projects, but you have to work from the outside in toward the details. Break up large sub-projects into smaller pieces."" – Heather Cazad

Once you have established the goals, you need to break each goal into smaller, more manageable pieces. To make it easy, be SMART

  • S – Specific: Be as clear as possible about the tasks you want to achieve. Provide pinpoint guidance on which resources are needed and their roles in the implementation of the task.
  • M – Measurable: Earmark what qualifies a task has been completed; each objective must be quantifiable. This way, you will measure results, track progress, and move along your project process easily.
  • A – Achievable: Make sure your goals are realistic. Use the budget, resources, and time to set realistic goal targets in goal management.
  • R – Relevant: If your goals are not related to the project, they are pointless. All objectives must logically result in achieving project goals and producing intended results.
  • T – Time-bound: Give a timeframe for the achievement of the goals.

Ready to streamline project planning process and enhance team productivity with Projectsly?

3. Identify Risks

"No project plan is perfect, everything can go wrong."

Once you know what you want to achieve with your project, you need to identify anything that can stand in the way of success. Write down any potential risk and constraints on budget, time, or resources that could impede your teams' chances of achieving their goals, objectives and milestones.

Some of the risks you should pay attention to while designing the best project design are:

  • Personnel: travels, family emergencies, lack of expertise
  • Schedule: delay, late start
  • Scope: shoddy requirements, incorrect boundaries
  • Cost: lack of funds, underestimated costs
  • Stakeholders: lack of support, loss of interest, poor involvement.

“Expect the best, plan for the worst, and prepare to be surprised.” – Denis Waitley

Now, you have to resolve as many of these problems ad you. This will help you prevent delays when these problems happen once the project is underway. Planning for contingencies enables you to ensure the success of the project in the long run.

4. Prepare Visual Aids

Now that you have documented the risks, you must consistently remind your team of your project vision, goals and objectives. You can prepare a visual aid for part or all parts of the project. Using visualization can be useful, especially when managing any project. Project management tool with visualisation provides team members and stakeholders an easy, understandable snapshot of the project goals, outcomes, deliverables, products, services, and functionality.

You can use visual aids like sketches, flow charts, Gantt charts, WBS, photos, prototypes, whiteboard drawings etc. Photos can be improved through free online image editor. however, the type of visual aid you select depends on your industry. Gantt charts and whiteboards are used for early-stage Project designs; charts, trees or maps are used in software development, while prototypes or models can be created for product development projects.

5. Create and Ballpark Your Budget

Now, you need to include your budget in your Project design. It is important to know what budget is perfect for covering the expenses related to the elements included in the project development phase right from the start.

Create the best Project design

Even if you do not have a complete picture of the costs and incomes your project will generate, you need to create a budget in as much detail as possible. The closer you get to the perfect funding required to complete the project, the higher your chances of not running into unexpected cost overruns later.

Ballparking your budget will help you determine if your project is feasible. If your budget exceeds what your client, customer, funding source or stakeholder can front, you cannot realistically undertake the task.

6. Determine Monitoring Process

You need to know what processes must be followed for the project and its element to be approved and who is responsible for the approval. Once the consent has been given, the project can successfully move on to the next stage.

"The goal of the design phase is to have a solid understanding of what success looks like to the project sponsors and key shareholders. What I want is not important; what the sponsors and stakeholders want is. So, I spend a tremendous amount of time understanding what success means to them." – Dave Wakeman

In addition, you may also ass a stage for "proof of concept" if your project is technical or complex. This allows you to design a working prototype of the product to be tested for viability before you move the project to the next stage.

7. Use Proper Design Documents or Software

It is best to use the proper documentation or project planning software to capture all the information for your Project design. The output of your project design depends on your industry, and it can be as simple as a Gantt chart, flow chart, or work chart that is carried to the Project Planning stage.

Many projects do not have a specified project design phase so you can plan your project at the planning or initiation phase depending on your organization.

"Sometimes our marketing plans or branding initiative have several audiences, so confirming who we are targeting for each particular project helps focus the team and clarifies objectives" – Laura Puente

Projectsly offer empower your team to go above and beyond in creating your Project design by providing a flexible platform to match the needs of your team.

The Projectsly platform makes it easy to plan, capture, manage and report work anywhere, thus helping your team be more effective and get more jobs done. Furthermore, you can report on key metrics and gain real-time visibility on your projects, as it happens with reports, dashboards and automated workflows. Projectsly is designed to keep your team connected and informed.

Conclusion

It is obvious that a good Project design will be a giant step toward achieving a successful project. Knowing how dependent the project's success is on the Project design, the responsibility of project managers can be tough and demanding.

The steps above will help you structure a good project design in task management software and lift the pressure that comes with knowing you are carrying the burden of the project's success on your neck.

What Makes the Best Project Management Software?
Join the SaaS Revolution
banner
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - $14.99/user

  • 24/5 Chat, Phone and Email Support

Tags

Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

Projectsly is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day FREE Trial